IOC-24
Twenty-fourth Session of the IOC Assembly
19-28 June 2007, Paris, France
The Executive Council (EC-XL), acting as the Steering Committee for the Assembly in accordance with Rule of Procedure No. 19(2), will hold its Fortieth Session on Monday18 June 2007 morning in Room IV, UNESCO HQ .
The Session is opening at 9:30 a.m. in Room IV. Registration from 8:00 a.m. at the Fontenoy entrance (7 Place de Fontenoy, 75015 Paris) where delegates will be given their badge. Delegates will be invited to proceed to the Reception desk "Monaco" to complete their registration to both the IOC Executive Council and Assembly. They will then receive a set of documents for the Assembly. the documentation specific for the Council will be available in the meeting room IV.
The provisional agenda for the session (E, F, S, R)
The report is now avaiable in English, French, Russian, Spanish
Only for reference is the Annotated agenda that was presented to the Executive Council as follows:
1. OPENING
Documentation : IOC/EC-XL/1 prov. rev. Revised Provisional Agenda (French, Spanish, Russian)
The Chairman, Professor David Pugh, will open the 40th Session of the Executive Council at 9.30hr in Room IV on Monday 18 June 2007. He will welcome all participants and refer to the documentation prepared for this session of the IOC Executive Council. The Council will be convened, in accordance with Rule of Procedure No. 12 (2) acting as the Steering Committee for the Twenty-fourth Session of the Assembly.
2. ADMINISTRATIVE ARRANGEMENTS
2.1 ADOPTION OF THE AGENDA
Documentation : IOC/EC-XL/1 prov. rev. Revised Provisional Agenda (French, Spanish, Russian)
The Executive Council will be invited to adopt the Agenda of the session as presented in document IOC/EC-XL/1 prov. rev. (Annex I of the summary report).
2.2 DESIGNATION OF THE RAPPORTEUR
The Executive Council will be invited to designate the Rapporteur for the Session after considering the proposal made by the Chair.
3. ARRANGEMENTS FOR THE 24 th SESSION OF THE ASSEMBLY
3.1 DESIGNATION OF STATUTORY COMMITTEES
Pursuant to Rule of Procedure No. 12 (2) the Executive Council, acting as the Steering Committee of the Assembly, will propose a Nominations Committee for the Assembly with the following composition:
Chair:
Members:
The Executive Council will also propose a small Resolutions Committee the Assembly with the following composition:
The Executive Council will further propose the Financial Committee under the Chairmanship of Dr Neville Smith ( Australia), Vice-chairman. This Committee will be open-ended.
3.2 SESSIONAL WORKING GROUPS
In order to ensure a smooth running of the Assembly, the Executive Council will consider the establishment of:
- an open-ended Working Group on “The Future of the IOC,” to discuss the proposal made by the Officers (item 3.1 of the Assembly Agenda scheduled on Tuesday 19 June);
- an open-ended Working Group on the final version of the IOC Medium-Term Strategy for 2008–2013 (item 4.1.2 of the Assembly Agenda scheduled on Wednesday 20 June);
- an open-ended Working Group on the IOC Ocean Sciences Programme (item 4.2.1 of the Assembly Agenda scheduled on Thursday 21 June); and
- an open-ended Working Group on the IOC Data Management Strategy (item 4.3.6 of the Assembly Agenda scheduled on Friday 22 June).
3.3 CONSIDERATION OF REQUESTS FOR SUPPLEMENTARY ITEMS
Documentation :
IOC-XXIV/Supplementary Item 1 – Report on IOC Progress on World Ocean Bottom Investigation including Mediterranean Sea
IOC-XXIV/Supplementary Item 2 – Sri Lanka National Oceanographic Institute which could host an IOC Regional Office and regional mechanism/facility for the maintenance of oceanographic instruments.
In accordance with Rules of procedures 8, 9 and 11.2, dealing with the preparation of the Agenda for this Assembly, two requests for supplementary items were received at the Secretariat by 19th April 2007, two months before the date of the opening of the 24th session in the order as follows:
Supplementary item 1 is proposed by Italy on the “Report on IOC Progress on World Ocean Bottom Investigation including Mediterranean Sea;” with an accompanying document entitled “Summary report on IHO-IOC OCEAN BOTTOM main investigations in progress”.
Supplementary item 2 is proposed by Sri Lanka on the need to set up: (i) a Sri Lanka National Oceanographic Institute which could host an IOC Regional Office and (ii) a regional mechanism/facility for the maintenance of oceanographic instruments.
A third supplementary item was proposed by Sudan on the inclusion of the Red Sea within the scope of the IOC Regional Committee for the Western Indian Ocean (IOCWIO), to be renamed IOC Regional Committee for the Western Indian Ocean and the Red Sea. This request, however, was transmitted to the Secretariat on 12 June, after the statutory deadline.
As per Rule 8.3 the list of supplementary items and the relevant documentation will be examined by the Executive Council. The Executive Council will decide on the inclusion of the supplementary items in the revised provisional agenda and timetable that will be tabled at the opening of the Assembly.
3.4 TIMETABLE
Documentation : IOC-XXIV/1 Add prov. Rev. Provisional Revised Timetable
The Executive Council will consider the revision of the timetable for the Assembly taking into consideration the inclusion of supplementary items, the reporting of sessional working groups and statutory committees in plenary and scheduled invitation of speakers. [A draft revised provisional timetable for the Assembly taking into account possible inclusion of supplementary items is attached to this document.]
4. RECRUITMENT PROCESS OF THE IOC EXECUTIVE SECRETARY
Documentation : IOC/EC-XXXIX/2 Annex 5, Proposed Clarifications for Consultation with the Director-General on the Appointment of the IOC Executive Secretary
The Executive Council will consider and decide upon the details of the procedures for the election of the next Executive Secretary of the IOC based on the procedures followed in 1997.
5. DATES AND PLACE OF THE FORTY-FIRST SESSION
OF THE EXECUTIVE COUNCIL
The IOC Executive Secretary will recall the decision taken at 39 th Executive Council to schedule the forty-first session: “from Tuesday 24 June to Tuesday 1 July 2008, for a total of six working days, leaving the final decision of shortening it by one day to the IOC Officers and the Executive Secretary, taking into account the Agenda for the 41st Session of the Executive Council.” (Report IOC/EC-XXXIX/3, para. 393). In 2009 the Executive Council will act as the Steering Committee of the 25 th session of the assembly the day preceding its opening.
6. ADOPTION OF THE SUMMARY REPORT
The Executive Council will convene again in plenary later in the afternoon to adopt the Summary Report of the Session.
7. CLOSURE
The Chair will close the session of the Executive Council at _______ on 18 June 2007.
